ADMINISTRATIVE ASSISTANT – ZONING: TOWNSHIP OF MEDFORD, BURLINGTON COUNTY

TITLE:                   ADMINISTRATIVE ASSISTANT – ZONING  

SALARY:                Hourly rate $13.75; higher rate available depending on certifications, experience and qualifications.
Full State Health Benefits package; including health benefits buyback option                    

SCHEDULE:           Full Time position: Monday – Friday 8:30 am – 4:30 pm

POSITION SUMMARY:

Under the direction of the Zoning Official, this position provides general clerical assistance in the daily operation of the Zoning office. Applicant must be detailed oriented & comfortable working with the public and contractors in a busy office atmosphere assisting with general administrative and procedural information. Primary duties include review and processing of Zoning Permit applications insuring completeness and accuracy.  Previous experience with municipal Planning, Zoning, Construction and/or Land Development operations a plus.    Computer data entry experience, billing, filing & general office skills including telephone and email communications required.

 

DUTIES/RESPONSIBILITIES:

Answers telephone, greets public and provides routine information/customer service; assists residents with general administrative and procedural information concerning zoning permit applications; reviews permits for completeness and accuracy; processes daily deposit & computes permit fees; maintains department filing system and assists with retrieval of files. Mails out printed and signed permits; enters permit data into computer software system.  Assists with Bulk & Use Variance applications, obtains certified mailing lists from Assessor’s Office.

Takes code enforcement complaints and refers to Zoning Official; assists Zoning Official with duties relative to other functions of the department; performs clerical functions for the department (i.e., types letters, fulfills Open Public records requests) as directed; assists other personnel when necessary; performs related duties as required.

 

POSITION QUALIFICATIONS:

HS graduate or equivalent. Prior government environment experience and/or general knowledge of permit applications, site plans, related Land Development statutes,  ordinances and common planning and zoning terminology a plus.

 

SPECIALIZED SKILLS/KNOWLEDGE:

Excellent communication/customer service skills.  Must have computer skills and be proficient in Microsoft Word and Excel. Familiarity with Mitchell Humphrey software also a plus.

Forward application or resume to the Personnel Office by Friday, October 9,  2020.  Township of Medford, 17 North Main Street, Medford, NJ  08055.  EOE

View the Job Posting Here

FULL-TIME PLANNING AND ZONING CLERK – Hillsborough Township seeks a Full Time Clerk to support the operations of the Planning & Zoning Department. Responsibilities include: responding to requests from residents, businesses, government agencies and developers; researching and maintaining development and permit files; organizing  and conducting  routine data collection and analyses; processing applications and distributing permits and enforcement correspondence; providing support for boards, commission and committee meetings, including preparing and distributing application packets, scheduling and organizing meetings, preparing agendas, tracking and ensuring that statutory deadlines are met, and preparing meeting minutes from audio recordings.

REQUIRED

  1. High School Diploma or GED.
  2. Possession of Planning & Zoning Secretary Certification or ability to obtain certification within one year of employment.
  3. Strong computer skills; proficient in Word, Excel, and Google Applications.
  4. Clear and concise communication skills.
  5. Excellent time management.
  6. Superior customer service skills and ability to work well under pressure.
  7. Knowledge of data collection and research techniques and ability to develop information into concise reports.

PREFERRED

  1. Knowledge of the NJ Municipal Land Use Law (MLUL), Open Public Records Act (OPRA), and Open Public Meetings Act.Minimum of 2 years of job-related experience.
  2. Experience with planning & zoning fundamentals and processes.
  3. Familiarity with SDL management software, Civic Clerk, and DocuSafe records management.
  4. Experience supporting a board, committee, or commission.
  5. Experience with virtual meeting platforms such as Zoom and Google Meet.

The Township of Hillsborough is an equal opportunity employer. Forward a cover letter of interest, resume, and 3 references, to Sarah Brake: sbrake@hillsborough-nj.org

LAND USE ADMINISTRATOR – Sparta Township, Sussex County, Population 20,000, seeks candidate for full-time position.  Candidate must be a Certified Board Secretary with a minimum of five (5) years experience in Land Use and MLUL requirements and detail oriented with experience in public service for a busy land use office.  Duties include attending night Board meetings; preparation of agendas and minutes; coordination of Land Use Board applications; confirm compliance with Board Resolutions, establish and monitor escrow accounts, and maintain files for deeds, subdivision plats and performance bonds.  Experience with databases (Spatial Data Logic) preferred, but not required. Sparta Twp. is an EEO/AA and ADA employer and Civil Service Community.  Send cover letter and resume with salary requirements to William.Close@Spartanj.net by October 12, 2020.

PLANNING BOARD & ZONING BOARD SECRETARY – FULL TIME. Millstone Township in Monmouth County is seeking a Certified Planning Board & Zoning Board of Adjustment Secretary with 2-5 years’ experience. Duties also include acting as the Secretary to the Open Space and Agricultural Advisory Council, attending night meetings/zoom meetings and preparation of meeting minutes. Salary will commensurate based on experience. Please complete an employment application at https://www.millstonenj.gov/jobs_main.html

and submit along with a letter of interest and resume to Kevin Abernethy, Township Administrator at twpadm@millstonenj.gov.